Center Director Assistant

Company: The Salvation Army Eastern Territory
Location: Camden
Posted on: January 22, 2023

Job Description:

OverviewThe Center Director Assistants (CDA) primary responsibility will be to provide administrative and operational assistance to the Camden Kroc Center Director, reporting directly to the Center Director. This job will help the Center Director by exercising sound independent judgment and extreme care when dealing with sensitive materials and information.Responsibilities

• Manage the Center Directors schedule and appointments.
• Prepare invoices, reports, memos, letters, financial statements, and other documents using Microsoft Word, Excel, Access, or PowerPoint.
  • Answer phone calls and direct calls to appropriate parties or take detailed messages (to include name, contact information, and purpose of the call, if appropriate). Return phone messages or make phone calls on behalf of the Center Director.
  • Greet visitors and determine whether the Center Director is available, or if the individual should be redirected to an Officer or staff member based on request or need.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work, such as assisting the Center Director with various reimbursement requests and processes.
    • Use discretion and independent judgment in handling confidential and sensitive information in connection with the assigned responsibilities.
      • File and retrieve documents, records, and reports, creating appropriate filing systems to help maintain information in an organized manner, and maintaining highly confidential files & correspondence.
      • Attend meetings to record minutes; maintain and update meeting minutes, so that meeting information/notes are readily available if needed, and distribute minutes to others, as requested and/or assigned.
        • Arrange and coordinate monthly meetings, including sending Outlook invitations to participants, proofreading PowerPoint presentations, booking meeting rooms, and coordinating food arrangements.
        • Oversee/participate in planning and coordinating small/large scale events and organizational projects as determined by the Center Director.
        • Coordinate business cards, stationery, and office supply orders based ondepartmental needs.
        • Compile and maintain statistical information in appropriate databases and run reports as requested.
        • Attend and participate in professional development activities as required and assigned.
        • Perform other duties as assigned and requested by the Center Director.Qualifications
          • High School Diploma or GED required; Bachelors degree preferred.
          • At least five (5) years of administrative experience providing high-level administrative support.
          • Must have a current valid drivers license and be willing to travel within the Camden neighborhood and other locations for Kroc-related work.
          • Excellent verbal and written communication skills, with proven experience proofreading documents/presentations.
          • Bilingual (English/Spanish) preferred.
          • Advanced technological proficiency in applications, specifically Office 365 (Outlook, Teams, Word, Excel), and Adobe Acrobat Pro.
          • Accurate and precise handling of qualitative and quantitative data.
          • High attention to detail, consistent reliable follow-through, and ability to prioritize and manage multiple projects and meet established deadlines.
          • Excellent organizational skills and a strong focus on meeting deadlines.
          • Reliable and trustworthy, with the discernment to handle sensitive and confidential matters appropriately.
          • Cultural awareness and sensitivity, passionate about promoting inclusiveness and belonging at the Camden Kroc Center.
          • Must understand and support the mission of The Salvation Army.

Keywords: The Salvation Army Eastern Territory, Camden , Center Director Assistant, Executive , Camden, New Jersey