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Administrative Assistant

Company: Campbell Soup
Location: Camden
Posted on: September 12, 2021

Job Description:

Imagine...working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results and having a stimulating work experience are part of the same process.

We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture.

We are looking for an individual who enjoys working in a fast-paced, team oriented environment, likes to be challenged, and values the opportunity to make a difference.

General Summary:

Responsible for providing general administrative support to VP HR Shared Services and the team as well as taking on project initiatives to support the team.  The administrative support includes calendar management, T&E support, supplies, PO creation, tracking, and invoice payments, as well as being the tech coordinator and meeting management.  Additional responsibilities include support HR data audits, PowerPoint presentations, basic reporting on HR data, and data manipulation with excel. 

Primary Responsibilities:

  • Provides advanced, diversified, and complex administrative support duties to VP HR Shared Services and team that includes managing calendars, making travel arrangements, scheduling appointments, arranging meetings and conferences and reserving facilities.
  • Coordinate work processes and projects including but not limited to office moves, new employees, contractor onboarding, vendors, adhoc reports and presentations
  • Manage complex calendars, schedules and coordinate team meetings, including routine meetings with senior management
  • Responsible for processing new vendors, purchase orders, invoices and monitoring department/team budgets
  • Prepares and distributes agendas, itineraries and meeting minutes.
  • Prepares PowerPoint presentations for business reviews and various other meetings as required.
  • Perform work tasks in variety of software tools (Ariba, SharePoint, and Concur) in support of team work processes
  • Perform miscellaneous administrative activities as assigned

Minimum Requirements:

  • Minimum of High School diploma or equivalent required; college degree preferred
  • 7+ years of administrative experience required, global/international experience preferred
  • Strong verbal and written communication skills; must have a good understanding of technical and business vocabulary.
  • Strong organizational skills; must be detailed oriented with a high level of attention to detail and accuracy.
  • Ability to maintain the highest level of confidentiality and discretion
  • Ability to multi-task and prioritize in a deadline driven environment
  • Self-motivated, independent (problem solving) thinker
  • Advanced computer skills with advanced knowledge of Microsoft Office suite including Teams, PowerPoint, Excel, Outlook, Word, and Microsoft Office Projects.
  • Capability to learn/perform work in variety of different software programs – Ariba, SharePoint, etc.
  • Ability to multitask and adjust support style to meet the needs of more than one executive simultaneously.
  • Obtains detailed knowledge of the organization’s operations, procedures and people.
  • Ability to proactively anticipate needs of the executives in advance of meetings, travel, etc.

Work Environment:

Office Environment; noise level is usually moderate.

Travel Required:

Minimal travel may be required.

ACR

The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Keywords: Campbell Soup, Camden , Administrative Assistant, Other , Camden, New Jersey

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