Executive Assistant

Company: NFI
Location: Camden
Posted on: May 8, 2022

Job Description:

The Executive Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position may also train and support other clerical staff. This positions reports into Executive level officers in the organization.Essential Duties & Responsibilities:Manages and maintains executives' schedules and may support Dept. schedule.Opens, sorts, and distributes incoming correspondence, including faxes and e-mail.Prepares invoices, reports, letters, financial statements, budget and other documents using MS Office Suite.Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, which may include some PTO duties.Prepares responses to correspondence containing routine inquiries.Files and retrieves corporate documents, records and reports.Prepares agendas and makes arrangements for executive meetings.Serves as secretary in meetings and records minutes.Assists in the setup and oversight of administrative policies and procedures for offices and/or organizations.Performs duties as requested by the Executive.Requirements:Bachelor's degree preferredHigh School Diploma requiredDemonstrated ability to handle confidential information appropriately.Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.Excellent verbal and written communication skillsExcellent internal and external customer service skillsExcellent Google Suite & Microsoft Office application experienceProfessional appearance and demeanorStrong customer service skillsAbility and availability to work extended hours including nights, weekends as needed by the ExecutiveThe health and wellbeing of our employees is of utmost importance to NFI. As a result, obtaining a full regimen of the COVID-19 vaccine is required to perform this role. If you are hired, we will require you to: 1) prove that you are fully vaccinated against COVID-19; or, 2) demonstrate that you have a valid religious or medical reason not to be vaccinated and can still perform the essential functions of your role with a reasonable accommodationEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: NFI, Camden , Executive Assistant, Other , Camden, New Jersey