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IT Executive Assistant - Hybrid

Company: Campbells
Location: Camden
Posted on: May 13, 2022

Job Description:

Imagine ...working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results and having a stimulating work experience are part of the same process. We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture. We are looking for an individual who enjoys working in a fast-paced, team oriented environment, likes to be challenged, and values the opportunity to make a difference. The Executive Assistant performs advanced, diversified, and confidential administrative support to the Chief Technology & Information Officer and the Information Technology (IT) Leadership Team. This position provides advanced administrative and clerical support requiring comprehensive skill and knowledge of the organization. - In this role you will report to the Chief Technology & Information Officer. Essential responsibilities will include but not be limited to:

  • Directly supports the Chief Technology & Information Officer, the VP, Supply Chain and R&D IT Services and the Head of Data & Analytics with administrative activities including calendar management, travel arrangement and itinerary coordination, meeting document preparation, expense report creation, etc.
  • On-boards contingent workers and terminates access upon conclusion.
  • Prepares equipment set up for new hires (laptop, monitor, keyboard, mouse, name tag, etc.).
  • Creates Purchase Orders (POs) using Ariba or SAP and receives against them, including budget tracking.
  • Prepares Microsoft PowerPoint presentations for various IT Leadership Team meetings as required. -
  • Arranges IT meetings and conferences, prepares, and distributes agendas, reserves, and prepares facilities for local and webcast meetings.
  • Organizes and maintains record and file systems (electronic and paper).
  • Maintains the IT department organizational charts.
  • Maintains office equipment; arranges for equipment repair and maintenance; orders office supplies.
  • Assists in project work to include coordinating projects, gathering necessary data from leaders and team members, and creating report presentations.
  • Facilitates smooth and effective communications among executives, their teams, and third-party vendors.
  • Prepares, composes, and initiates correspondence, presentation material, and reports for internal leaders.
  • Organizes and prioritizes workload and meets deadlines. We are looking for the following abilities and skills:
    • Associate degree required; Bachelor's degree preferred
    • A minimum 3 years related experience supporting executive and senior leaders.
    • Ability to interact with various levels within the organization.
    • Strong organizational and multi-tasking skills, written and verbal communication skills.
    • High attention to detail and accuracy.
    • Proactive and digital thinker, always looking for ways to streamline work and tasks.
    • Embraces technology and can help coordinate complicated tasks like event planning.
    • Must be able to exercise discretion while managing confidential information in a professional manner.
    • Advanced knowledge of Microsoft Office software to include PowerPoint, Excel, and Outlook, Word.
    • Ability to research and define problems, collect data, establish facts, and draw valid conclusions.
    • Ability to support multiple individuals with diverse requirements.
    • Ability to independently prioritize tasks.
    • Displays a professional confidence and tenacity to achieve tasks and objectives.
    • Knowledge of SharePoint, SAP, Ariba and/or Concur preferred.
    • This role can be based in Camden, New Jersey or Norwalk, Connecticut, USA. ACR The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law. In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Keywords: Campbells, Camden , IT Executive Assistant - Hybrid, Other , Camden, New Jersey

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