Site Assistant/Administrator

Company: EarthStream Global
Location: Atlantic City
Posted on: June 14, 2022

Job Description:

Site Assistant/Administrator
Location: Atlantic City, New Jersey, USADuration: 01-Jul-2022 - 01-Jul-2024 + option to extend 12 monthsRotation: Mon-Fri Site Assistant tasks are typically: --- Creating and maintaining site personnel contact list --- Receiving guests and deliveries. Arranging lunch for meetings on site --- Distributing incoming mail --- Booking accommodation and taxis for visitors --- Directing phone calls (only on some sites) --- Providing IT support and reporting IT errors --- Keeping overview of the site staff calendars --- Keeping a log book of site visitors and retrieving the book in case of fire --- Handling the keys when taking over the site --- DORECO-support regarding filing of documents --- Check invoices, doing the accounts, opening of accounts --- Managing utility bills, purchase orders and budgets --- Managing the petty cash - if relevant --- Assistance in connection with systems, SAP registrations i.e. time registration --- Purchasing stationary supplies--- Purchasing merchandise --- Produce a site inventory list --- Scheduling and sending out meeting requests for site meetings. Take minutes of meetings --- Proofreading and correspondence and organizing team events and social activities --- Give short introduction /information to new personnel on site, including handing out of manuals --- Organizing site inductions. Assist new personnel when they need help --- Booking and follow up on the need for safety courses among site personnel when informed by HSE --- General support of staff on construction site
Requirements: Preferably 4-5 years experience from a similar position No specific requirement concerning education - it cold be an office education/ background or a bachelor in administration. Openminded, curious, fast learner - not afraid to take all kinds of tasks. Administrative as well as practical. Good at communicating with everybody on site. Someone that likes to be out where the things happen. Experience with the offshore industry or construction sites is a plus.
Work Schedule Hours Per Day: 8.00 Hours Per Week: 37.50 Travel Required: Yes Travel days month: 1.00
Work LocationCity: Atlantic City State: New Jersey Country: United States
If interested please apply within.

Keywords: EarthStream Global, Camden , Site Assistant/Administrator, Other , Atlantic City, New Jersey