Project Coordinator, Business Operations

Company: Takeda Pharmaceutical
Location: Camden
Posted on: January 22, 2023

Job Description:

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Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as a Project Coordinator, Business Operations where you will will provide operational and high-level project coordination, event planning, and administrative support to the Therapeutic Area Unit (TAU). As part of the Business Operations Team, you will report to Associate Director of Operations and work Gastro Enterology Therapeutic Area Unit (GI TAU) and other members of the Business Operations team.

How you will contribute:

Communications & Project Support

Coordinate documents and correspondence, including emails, presentations, reports, draft documents, bios, presentations, memos, etc.
Use appropriate corresponding systems to facilitate review of documents, such as Teams, Please Review, SharePoint, etc.
Team with others to review and proofread various documents for grammar and spelling, accuracy, consistency of terms, and completeness.
Ensure document text and graphics adhere to corporate and organization guidelines and standards.
Use appropriate systems and tools for required work projects such as collecting, inputting, collating, and distributing information, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, etc.; maintain appropriate electronic or hard copy files as needed.
Develop a network within the department and broader organization to direct individuals to the appropriate resources and departments.

Event Planning Support

Plan in-person events, functional area on-sites, meetings, and dinners for groups ranging from 3 to 70 individuals with minimal direction from GI TAU function heads.
Provide organizational support to Clinical Science Forums.
Participate in annual GI Summit planning. Responsibilities include collecting information, reviewing and providing input on associated materials, and other projects as assigned.
Interface and communicate with internal and external professional for event planning purposes and disseminating information accordingly to appropriate individuals.
Arrange or set-up A/V for hybrid, remote, or in-person meetings and trouble-shoot basic A/V technology issues for conference calls and related IT equipment; interface with IT and conference services for advanced matters.
Arrange catering or other event requirements as needed.
Open and close POs. Review and manage related corresponding accruals, or corporate card reconciliations.

Administrative Support

Schedule meetings and manages calendaring activities for senior leadership and GI Therapeutic Area forums as directed by GI TAU function heads.
Arrange travel for leadership and senior team members; complete expense reports on behalf of others in a timely manner.
Enter requests for payments into accounting system based on documentation provided by supervisor, team members; assist with response to inquiries from accounts payable and payees.
Orders Business Operations related supplies as directed.
Perform other duties as required.

Core Elements Related to this Role:

Show initiative and 'self-starter' mindset by researching information needed to complete tasks as assigned within scope of duties.
Requires collaborative, team-oriented mind-set; excellent communication and organizational skills.
Ability to respond appropriately and efficiently to resolve urgent or critical matters involving senior leadership.
Demonstrate professional demeanor and ability to maintain confidentiality in execution of all responsibilities.
Use good judgement to triage issues and/or answer questions appropriately, accurately, and efficiently via appropriate communication channels (phone, Teams, or email).

Minimum Requirements/Qualifications:

Bachelor's degree + 0-2 years of relevant experience minimum preferred; High school diploma/GED required + 3 years minimum relevant work experience acceptable.
Ability to manage stress effectively.
Highly organized and has demonstrated ability to prioritize appropriately.
Positive, customer service-oriented and team-oriented mindset.
Agility with learning new IT systems a plus.
Ability and willingness to walk and/or travel between Cambridge Takeda-campus buildings for work-related duties when needed.
Minimal travel as required for the work, primarily for meetings.

What Takeda can offer you:

Comprehensive Healthcare: Medical, Dental, and Vision
Financial Planning & Stability: 401(k) with company match and Annual Retirement Contribution Plan
Health & Wellness programs including onsite flu shots and health screenings
Generous time off for vacation and the option to purchase additional vacation days
Community Outreach Programs and company match of charitable contributions
Family Planning Support
Flexible Work Paths
Tuition reimbursement

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

Base Salary Range: $54,600 to $78,000.00, based on candidate professional experience level. Employees may also be eligible for Short-term and Long-Term Incentive benefits as well. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Charitable Contribution Match, Holidays, Personal Days & Vacation, Tuition Reimbursement Program and Paid Volunteer Time Off.

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EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MAWorker Type

EmployeeWorker Sub-Type

RegularTime Type

Full time

Keywords: Takeda Pharmaceutical, Camden , Project Coordinator, Business Operations, Other , Camden, New Jersey