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Sales Tax Specialist (Part-Time)

Company: Subaru of America
Location: Camden
Posted on: January 27, 2023

Job Description:

SUMMARYProvides general accounting and tax return-related support to the tax team for all sales and use tax compliance and audit functions. Provides all computer-related system support including, but not limited to, Microsoft Outlook, Word, Excel, and/or PowerPoint; accounting invoice systems (including Oracle WebCenter); and tax compliance systems (Intelliforms and Oracle Financials applications). Maintains and reviews department's billing and budgeting, as appropriate. Provides minor administrative services to ensure effective and efficient tax operations.WORK SCHEDULE: 29 hours per weekPRIMARY RESPONSIBILITIESPrepares government-mandated audit records by running an advanced accounts payable report to sustain over $50 million in sales tax; this compliance effort prevents additional tax, interest, and penalties.Maintains Urban Enterprise Zone (UEZ) compliance program. Tracks vendors who claim an exemption and analyzes their purchases throughout the year. Maintains the business-to-business sales tax exemption cap to the first $100,000 of purchases with a savings of $6,625.00 using UZ-5 exemption certificate. Monitors and keeps detailed records of the first $100,000 of annual qualified taxable purchases. After the first $100,000 of qualified taxable purchases, puts a process in place to stop the use of the exemption certificate to pay sales and use on all taxable purchases made for the remainder of the calendar year. Assists the Sales and Transactional Tax Manager on an annual basis with the preparation of the mandatory annual report.Exemption Certificate Maintenance: Prepares and provides properly completed executed exemption certificates to vendors. Centralizes, maintains, and stores exemption certificates electronically to produce for any future sales tax audits.Runs and reviews sales tax compliance systems, Oracle financial application systems, and Oracle Web Center to gather evidence for sales and use tax audits. Provides research support to Sales and Transactional Tax Manager for state tax audits. (Failure to provide invoice and supporting documents to state tax officials could result in large penalties, interest, and fraud charges.)Assists Sales and Transactional Tax Manager with the preparation and filing of approximately 1,500 monthly sales and use tax returns.Tracks and records sales and use tax notices received and submits for payment.Sales and Use Tax Compliance: Maintains responsibility for the electronic filing of sales and use tax returns for Subaru Leasing Corporation and Subaru Auto Leasing on a monthly, quarterly, and annual basis with each state's electronic online tax system, ensuring timely filing. After the return is web-filed, submits all ACH payment requests to Accounts Payable for payment. Once the ACH payments are entered by Accounting, reviews for accuracy and gives final approval to Accounting to release the payment to states/jurisdictions.Requests payments for all state sales and income tax estimates and returns, ensuring that all state checks are coded and applied to the corresponding returns. Verifies that the Electronic Funds Transfer (EFT) payments have been requested and confirms that the EFT payments have been accurately applied.Reviews Tax department's General and Administrative (G&A) expense budget, comparing the operating expense variance report against the Tax group's expenses. Provides the group with summary and analysis of expenses. Makes the proper accounting changes if expenses are incorrectly reported.Verifies vendor payments with the corresponding vendor contracts.Maintains the Tax group's electronic and hard copy tax law library and tax calendar.Keeps current and up-to-date tracking of sales tax licenses for current registration. (Failure to keep current could result in the state banning Subaru and its subsidiaries from conducting business in that state.)REQUIRED SKILLS AND ABILITIESExcellent problem-solving skills.At least two (2) years of accounting experience utilizing skills in general ledger, financial statements, and sales and use tax regulations.Working knowledge of legal terms.Working knowledge of Accounting and Tax Compliance and audit operations.Highly proficient in Microsoft Office Suite skills (including strong degree of proficiency in Outlook, Word, PowerPoint, and Excel).Ability to run appropriate accounting reports in Oracle.Ability to use Inspyrus Invoice system for all tax vendors.Ability to exercise job-level duties with limited supervision.Ability to function well in a fast-paced environment.Ability to navigate internet to obtain needed information or perform basic legal research.Strong organizational skills with the ability to prioritize and multi-task as needed and take flexible approach to assignments as shifting priorities occur.Excellent and professional interpersonal and communication skills, both oral and written; comfortable communicating with all levels of the organization and external vendors when necessary.Ability to translate accounting data into government mandated reports and audit inquiries .EDUCATION/EXPERIENCE: AA/AS with 4 to 6 years of relevant experienceJOB GRADE: P1FLSA STATUS: NonexemptSALARY RANGE: The recruiting base salary range for this full-time position is $54,200 - $77,300. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training.

Keywords: Subaru of America, Camden , Sales Tax Specialist (Part-Time), Other , Camden, New Jersey

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