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Fleet Services Coordinator

Company: NFI Industries
Location: Camden
Posted on: January 13, 2022

Job Description:

The Fuel, Registrations, Tolls Coordinator serves as an administrative and technical support for the Fuel Department Manager. Principal contact for Fuel Department call center, as well as for general phone and email communications for all levels of internal and external customers. Handles all aspects of fuel related services with a high degree of customer service and professionalism. This position reports to the Sr. Manager Fuel, Tolls and Permits.

Essential Duties & Responsibilities:
Processes fuel card maintenance in multiple operating systems for multiple entities in a timely and accurate manner.

Setup and maintain various Permits for various States.

Assist with toll violation process including but not limited to research, data entry, phone calls and emails to toll agencies and/or PrePass+.

Troubleshoot and correct live transaction failures from various systems.

Maintains Unit pool with fuel card vendor.

Data entry for registration and toll related record keeping

Maintains daily and monthly reports related to usage in compliance with regulations and assists field with the same.

Works with internal safety department and our environmental consultant for any compliance issues.

Works with fleet maintenance shops and outside repair vendors on necessary repair issues.

Receive and compile reporting for daily fuel order projections.

Receive and compile daily fuel quotes for bulk fuel orders.

Communicates fuel orders to various vendors as well as track expected incoming inventory.

Receive, check for accuracy, prepare and submit bulk fuel invoices for payments.

Maintains detail of deliveries with extreme accuracy.

Processes invoices for payment for various fuel department related issues according to set schedules and process.

Track and obtain missed invoices with in specified financial periods.

Assists on projects and other administrative duties as needed.

Requirements:
High School Diploma or equivalent

At least 3 years of clerical or administrative experience

Must understand and be proficient in using Windows Operating System as well as Microsoft Office Applications. Must have strong Excel skills and experience (Formatting, Editing, Functions, Formulas, Cross-worksheet references, Filtering, Sorting, V Lookup's etc.)

Excellent written and oral communication abilities to a high degree of professionalism.

Must be capable of setting priorities and working under pressure in a fast paced environment.

Excellent customer service skills including adverse situations.

Maintains solid customer relationships both internally and externally by handling questions and concerns with speed and professionalism.

Excellent research and problem solving skills to troubleshoot customer problems.

Detail orientated data entry skills are essential.

Computer Applications experience in TMW Suite operating systems, Infor/Lawson Accounting systems a plus.

Logistics/Fleet industry knowledge a plus.

To all agencies: Please, no phone calls or emails to any employee of NFI about this opening. All resumes submitted by search firms/employment agencies to any employee at NFI via-email, the internet or in any form and/or method will be deemed the sole property of NFI, unless such search firms/employment agencies were engaged by NFI for this position and a valid agreement with NFI is in place. In the event a candidate who was submitted outside of the NFI agency engagement process is hired, no fee or payment of any kind will be paid.

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Keywords: NFI Industries, Camden , Fleet Services Coordinator, Professions , Camden, New Jersey

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